Getting Started for Webinar Hosts¶
Unicko Webinar is a virtual platform for hosting large-scale events with a capacity of up to 2,000 attendees. It enables hosts and panelists to share audio, video, and presentations, and facilitates attendee interaction through Q&A and polling.
This guide outlines the complete webinar lifecycle, covering preparation, live session management, and post-session reporting.
Before the webinar¶
The host prepares the webinar by setting the date and time, configuring registration, and adding branding to the registration page and webinar room. They can also upload presentations and other content in advance.
Create/Manage Webinar¶
Schedule a new webinar event, or manage an existing one.
Webinar Information¶
Copy and share the link for attendee registration. Before the event, hosts can enter the webinar room to upload files and prepare with panelists. Visit the Webinar Settings tab to manage your event configuration, registration page, and branding.
Panelists¶
A list of the webinar's panelists. Use Add Panelist to invite a panelist, who will then receive an email with a private link that grants them access to the webinar room at any time.
Registrants¶
Shown if the Registration approval is set to Automatically approve or Manually approve.
The host can view registrants, Download a CSV file and approve or deny pending registrants. An approved user will receive a personal link via email.
Webinar Settings¶
You can now configure the webinar settings.
Registration Page¶
The host can upload a banner and customize the registration page by selecting which questions to include.
Session Branding¶
The host can upload a logo and a background image (or select a background color) to customize the appearance of the webinar room.
During the live session¶
The host has control of all in-session features, including participant roles, content sharing, and session recording. They can also facilitate attendee engagement through Q&A and polls.
Documents & Media
Participants¶
The participants panel shows details about each participant, including their role, permissions, hand raise status, and poll response.
Settings
& Camera
Roles
- Host - The host possesses full administrative controls. They manage the entire webinar and can assign roles and permissions to all participants. (Identified by a yellow star next to their name).
- Presenter - The host can promote one Panelist to Presenter, allowing them to deliver a presentation or share their screen. (Identified by a blue star next to their name).
- Panelist - Panelists can share audio and video, and answer questions in the Q&A. The host can assign several Panelists. (Identified by an outline yellow star next to their name).
- Attendee - Attendees can view shared content and videos, raise their hand, participate in polls, and ask questions in the Q&A.
Microphone and Camera
- Green color - The participant has permission and their device is turned on.
- Orange color - The participant has permission but has not turned on their device.
- Gray color - The participant does not have permission and therefore cannot turn on their device.
Note: Blue line indicates that the participant has a presonal permission.
Raised Hand and Poll Response
- A participant’s raised hand and poll response are shown next to their name.
Attendee Setting
Clicking the gray arrow next to a participant's name opens their settings menu:
- Permissions - To grant a participant microphone and camera access, toggle the buttons beneath their name.
- Make Panelist - Click to assign panelist role to the participant.
- Make Presenter - Click to assign presenter role to a panelist, replacing the current presenter.
- Mute - Click to mute the participant's microphone.
- Force Logout - Click to remove the participant from the session.
Q&A¶
The Question & Answer (Q&A) feature allows participants to ask questions during the session and upvote each other questions. Hosts and panelists can answer questions for everyone, or mark them to be answered live.
- To answer a question, click the arrow icon, type in the text box and click Send.
- to set as favorite, click the star icon.
- To upvote a question, click the like icon.
- To mark a question to be answered live, click the check icon.
- To delete a question, click the x icon.
- To close the Q&A box click the x button next to the title. You can reopen the Q&A using the toolbar.
Toolbar¶
The toolbar enables you to open and close side panels, manage the raise hand menu, turn on and off your microphone and camera and access the more options menu.
- Open and close the Participants panel.
- Open and close the Q&A panel.
- View the Raise Hand menu to see which participants have raised their hands and the order in which they did so.
- Turn on and off Microphone and Camera. The icon is orange when the device is off and green when the device is on.
- Open and close the Controls panel.
More Options¶
The More Options menu provides access to additional features and settings.
- Start and stop Recording.
- Change Settings for panels and tools.
- Audio and Video Settings. Select your microphone and camera devices, replace your camera background and enable large gallery view.
- Click to access Accessibility settings.
- Set a Timer, which will appear in the info bar.
- Select your Interface Language.
- End Session for all participants.
- Logout. Leave the session without ending it.
Info Bar¶
The info bar, located at the top of the page, displays general information about the webinar.
- Speaker - The participant currently speaking.
- Active Feature - The tool or presentation which is currently being displayed.
- Recording Indication - Shown when a session is being recorded. Click the icon to stop or pause recording.
- Fullscreen - Click to toggle fullscreen mode.
- Timer - Click to access the timer settings.
Recording¶
Click the button in the more option menu to start recording. When a session is recorded, the audio and video conference, questions and answers, and any shared files and applications are included.
Click The red dot in the info-bar to pause or stop recording:
Controls¶
The control panel lets you switch between features, share your screen, launch polls, and upload and share presentations, documents, media, and quizzes.
Documents, Media
& Quizzes
Cameras¶
When broadcasting, all cameras are shown in the Cameras Tab or on the Cameras Side Panel. When sharing content, the camreas are displayed in a side panel.
Click the lock icon to select which videos are always presented. Click the layout button to change the view:
- Gallery View - displays up to 16 cameras by default, or up to 25 cameras if the Large Gallery View is enabled in the settings. If more cameras are broadcasting, gallery view will show the participants who were the most recent active speakers. Use the paging buttons to view all participants. The current active speaker is highlighted.
- Active Speaker - displays a large view of the active speaker.
- Thumbnails - displays the active speaker with a strip of up to 8 thumbnail cameras below. The thumbnails show the participants who were the most recent active speakers.
Page
Page
Presentations and Documents¶
Share Office files, PDF documents, presentations, and images. When you share a file, you control what attendees see, and scrolling or changing pages updates their view to match yours. Attendees will see a small red dot that follows your mouse movements, simulating a laser pointer.
The toolbar provides access to markup and annotation tools:
- Pointer Tool - Click anywhere on the page to advance to the next slide or trigger animations in an interactive presentation.
- Annotation Tools - Write freehand, draw shapes, type text, and insert mathematical formulas or equations.
- Copy & Paste - Copy and paste annotations and images to or from the whiteboard.
- Zoom and Fit - Zoom in or out, and choose to fit the content to the page width (useful for documents) or display the full page (ideal for presentations).
- Paging - You can move between pages using the Page Up or Page Down keys, or by manually typing in the number of the page you wish to view.
Video Player¶
Play audio and video files and YouTube videos directly within the classroom.
Screen Sharing¶
or Browser Tab
- Click the Share Your Screen button.
- Choose whether to share your Entire Screen, an Application Window, or a Browser Tab.
- Select the window you would like to share, then click Share.
- Optionally, toggle the Also share tab audio to share audio.
Polls & Quizzes¶
Instant Poll
Create multiple-choice questions for attendees with answer options in three formats: letters, numbers, or Yes/No. The poll appears below the content area, letting the host ask questions verbally or connect them to a question in a slide.
The host can view overall results, share them with all participants, and review individual responses in the participant list.
Advanced Polls & Quizzes
Hosts can create polls and quizzes with up to 25 questions using the online editor. For quizzes, correct answers and point values can be assigned to each question. Polling reports contain full details of the results including participant answers and scores.
After the webinar¶
The host can share the session recording and download reports, including attendance records, polling results, and Q&A transcripts.
Webinar Information¶
The webinar information.
Recordings¶
Hosts can play the recording, download both the recording and its transcript, and generate a shareable link (Share Link) for participants to view.
Reports¶
The host can download the attendance reports, Q&A transcript, and polling results.
